Employer:           Tyler Technologies

Job Title:             Property Data Collector, Reassessment Services

Work Location: Mercer County Court House with Travel within

 Mercer County during the workday

Hours of Work:  40 hrs./wk. Monday - Friday

Pay Range:         $16.00 - $18.00 Entry Wages

Responsibilities

• Analyze and verify images and data of residential/agricultural properties to ensure that property records reflect current and accurate property characteristics.
• List or update information on property records as needed.
• Drive to property locations, getting in and out of vehicle. Physically walk around and examine all buildings to determine required property characteristics on various residential properties.
• Measure and inspect exterior of residential/agricultural buildings. Accurately record property characteristics, square footage, angles, sketches, and dimensions on appropriate field documents and/or mobile devices.
• Take clear digital images of properties including specified parcel improvements if required.
• Update data on the physical condition of buildings.
• Maintain personal production records in alignment with productivity targets. Complete logs and control forms and required documentation as required.
• Communicate effectively with the public to share the purpose of our visit to their property, inquiries about the interior of the property, addresses questions, etc.  Professionally represent Tyler Technologies and the client to property owners and other members of the public handling field questions and complaints in a courteous manner and escalates to their supervisor as appropriate.
• May assist in the training of new Residential Data Listers.

Qualifications

• Strong desire to learn and grow in the real estate appraisal field.
• High School graduate or equivalent work experience.
• One-year residential data collection and property measurement experience preferred, but not required.
• Must be able to travel to properties in assigned project area for the majority of the workday and provide reliable transportation and carry full insurance on the vehicle driven to perform job.
• Solid problem-solving skills.
• Good organizational skills including attention to detail with the ability to capture and record accurate and comprehensive properties details.
• Ability to work independently or collaborate with team members.
• Spatial ability to read maps and locate a physical location on a map.
• Ability to visualize floor plan footprints based on three-dimensional buildings.
• Good math skills to calculate square footage, ratios, and similar functions.
• Basic computer experience is preferred

To Apply please go to:

Tyler Technologies Careers - Property Data Collector, Reassessment Services (jobvite.com)

Employer:           Tyler Technologies

Job Title:             Appraisal Data Entry Clerk, Appraisal Services

Work Location:  Mercer County Court House

Hours of Work:  40 hrs./wk. Monday - Friday

Pay Range:         $12.00 - $14.00 Entry Wages

Responsibilities

• Perform data entry on appraisal projects. Input specific information into appropriate property records within the appraisal software system.
• Transfer hand-drawn sketches from field documents to computer systems.
• Prepares office correspondence, mailings, and other administrative requests as needed.
• Compute lot values and areas either manually or within the appraisal project software.
• Ensure computer sketch dimensions are consistent with field documents and inform field staff of any discrepancies.
• Ensure field cards are associated with appropriate maps before distribution to field staff.
• Prep cards, sketching tools, directions, and other necessary items for field staff.
• Answer phone calls from calls from property owners to discuss the reassessment process. May include scheduling appointments for meetings with appraisers.
• File maps and property cards in appropriate sequence and location.
• Verify the accuracy and perform quality control checks for individual and peer data entry work as instructed.
• Maintain personal production records and submits to management. Occasionally assist supervisors with completing production logs.
• Professionally represent the company to property owners and other members of the public, directing those with questions to appropriate resources.

Qualifications

• High school diploma or equivalent.
• Keen attention to detail, basic mathematics/geometry skills, and strong organizational skills.
• Strong organizational skills with the ability to handle administrative tasks and data entry effectively.
• Solid PC skills, including basic knowledge of MS-Word and Excel, or their equivalents.
• Prior data entry experience preferred.
• Previous experience with appraisal software systems is a plus.
• Ability to communicate effectively.
• Strong interpersonal skills including the ability to build and maintain trusting relationship.

This is not a remote position.

To Apply please go to:

Tyler Technologies Careers - Appraisal Data Entry Clerk (jobvite.com)

Department:              E-911 Center

Position Title:            Part-Time Telecommunicator

Pay Classification:   TCE 07 (Entry $16.17/hr. – Training wage)

                                    $17.97/hr. after 520 hours completed

                                    Shift Differentials paid for Afternoon and Mid. Shift work

                                    Full Training program provided

                                    Full Time opportunities after training is complete

Reports To:               EMA Director and E911 Deputy Director

Date of Job Description Creation/Update:  1/17/23

Position Summary:

Specialized work in telecommunications at the highest level operating a public safety communications network that involves receiving, recording, evaluating and transmitting requests for emergency and non –emergency response for police, fire EMS and other services from citizens and emergency field units.

Position Requirements:

• Must have a clear and distinct speaking voice with good handwriting and typing skills and the ability to type at least 30 WPM.
• Must have the ability to stay calm under extreme pressure with the ability of quick recall of information and procedures.
• Must be able to work shifts, weekends, and holidays as scheduled by supervisors.
• Ability to work with considerable independence as to critical decision making based on procedures and practices of the communications center.
• Possess skills in operating standard emergency radio equipment, automatic alarm monitoring devices and other telecommunicating equipment.
• Ability to obtain information from excited people and to establish priorities.
• Ability to learn all functions and jurisdictions pertaining to and have a thorough knowledge of county geography.
• Ability to pass a state test on CLEAN (Commonwealth Law Enforcement Assistance Network) computer system within 60 days of hire.
• Ability to take and carry out orders from supervisors.
• Ability to meet established audio logical testing minimums.

Certificates and Licenses:

            Possess a minimum of a high school diploma.

            Possess a valid driver’s license.

Position Duties:

• Receive from public telephone calls for emergency and routine response for police, fire and EMS services.
• Operate all telephone and radio equipment in the center to obtain needed information to assure the correct emergency response is sent to the appropriate location.
• Enter data into and retrieve data from electronic data processing systems that includes but not limited to, emergency information systems entries, CLEAN/NCIC file entries, and fire and EMS computers.
• Maintain any required local fire alarms, burglar alarms, test sirens, pagers and radio systems.
• Maintain extensive records of events, circumstances and actions initiated for all incidents processed during the work shift.
• Ensure that all equipment in the communications center is in operating condition and report any that is not to the supervisor.
• Maintain good communications with various police, fire and emergency agencies in Mercer County and surrounding counties.
• Performs other related tasks or duties as may be required or assigned by supervisors.

Physical Requirements:

• Job allows standing, siting, and walking at will. 
• Must have the ability to engage in frequent or constant phone and computer use to include regular data entry via a keyboard/mouse.

How to Apply:

All interested applicants must complete the Standard County of Mercer Application for employment.  Applications can also be obtained and submitted at the Human Resources Office located on the basement level of the Courthouse.

Please send the completed and signed standard application, a letter of interest, salary history, resume (if applicable), and three references to the following:

                                    Mercer County 

                                    HR Department

                                    17 Courthouse

                                    Mercer, PA 16137

The E911 Center test of Basic Skills will be conducted prior to interviews.  Qualified applicants will be called to select a testing time.

Deadline to Apply:  December 16, 2023

Must be postmarked by Deadline date

Department:  Registration and Elections

Position Title:  Clerical Assistant

Pay Classification:   TCC 05 (Entry - $16.94)

                                    Raise at 6 mo. ($17.34) and one year ($17.97)

                                    M-F days (8:30 AM to 4:30 PM)

                                    Overtime during bi-annual election season

                                    13 Paid Holidays per year

                                    Paid Vacation and Sick Time

                                    County Pension Plan and Full Medical Benefits Package

Reports To:  Director of Registration and Election

Date of Job Description Creation/Update:  11-20-23

Overall Descriptions of the Position: 

Performs all routine clerical duties and administrative tasks as required by the voter Registration and Election Office. 

Position Requirements:

• 4-year high school diploma or GED required.
• Must have the ability to read and interpret documents such as election correspondence and voting regulations.
• Ability to write routine reports and correspondence.
• Ability to effectively present information in one-on-one and small group situations to state agencies, Elected Officials, candidates, members of the public and other employees of the County including office staff.
• Must have computer and technology skills including Word, Excel and Outlook.
• Ability to type at a rate of a least 45 words per minute.
• Knowledge of the Commonwealth election and voting laws and regulations preferred.
• Must have a working knowledge of voting machines and related equipment.
• Must have and be able to apply general mathematical skills (Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals.)
• Must have excellent interpersonal skills. Past direct customer service experience strongly preferred.
• Effective oral and written communication skills are required.
• Must be able to exhibit a high level of confidentiality at all times.
• Excellent organization and problem-solving skills are required.
• Must be able to lift 10 to 25 lbs. frequently, up to 50 lbs. occasionally.
• Must be able to stand, sit, walk, bend, and twist at will.

Position Duties:

• Types reports, voter registration and election records and business correspondence, absentee ballots, forms and other material according to established procedure.
• Registers qualified applicants to vote.
• Questions applicant to obtain information (such as name, address, and age) and records data on prescribed forms.  Evaluate information obtained to determine applicant qualification for voter registration under the applicable laws and regulations.
• Updates and maintains voter registration control records and information for verification and accountability of registered voters.  Updates records for the cancellation of voter registration.
• Receives and reviews candidate election petitions and fees.
• Updates lists of Elected Official lists and distributes Certificates of Election.
• Receives and files ethics reports and campaign expense reports.
• Enters alphabetic, numeric, and symbolic voter registration and election data from source documents into computer following format displayed on screen.
• Computer data entered with source documents, or re-enters data in verification format on screen to detect errors.
• Files records and reports, post information to records, and prepares office materials for mailing.
• Answers the telephone, receives the general public (customer service), routes inquiries to the appropriate individual or department and gives out routine information.
• Checks election ballots, voter registration records, business report forms and office records for completeness and accuracy.
• Assists in preparing for elections and election vote counts.
• Transfers and receives voter’s records to maintain voter history in accordance with the requirements of the Pennsylvania Motor Voter Law.
• Updates and maintains lists of precinct election personnel, voting locations, and party committee people.
• Performs all other duties as assigned.

How To Apply:

Please send the completed Mercer County standard application for employment, a letter of interest, and resume, to the following:

                                    Mercer County 

                                    HR Department

                                    17 Courthouse

                                    Mercer, PA 16137

Deadline to Apply: December 9, 2023

Department:  Mercer County Prothonotary’s Office     

Position Title: Clerical Assistant

Pay Classification:   TCN06 (Entry $17.62/hr.)

Reports To:    County Prothonotary

Date of Job Description Creation/Update:  9-25-2023

Overall Descriptions of the Position: 

Handles technical administrative activities by and aids management in the registry and recordkeeping of legal proceedings, civil actions and the filing of legal actions by performing the following duties personally or through subordinate staff.

Position Requirements:

• High School Diploma or GED and three years related experience and or training; or equivalent combination of education and experience.
• Work experience in the legal secretarial field preferred.
• Knowledge of and ability to use Microsoft Office Products (Access and Excel)
• Professional Verbal and Written Communication
• High level of in person and telephone customer service skills required.
• High level of basic Mathematical Skills for the purpose of financial record keeping and governmental fee collection. 
• Ability to work against tight time deadline.
• Ability to maintain records and files on a daily basis.
• Must be organized at all times.
• Ability to type quickly and efficiently. (60 WPM)
• Ability to use computer or calculator with speed and accuracy.
• Must establish and maintain an effective working relationship, both over the phone and in person with members of the public, the courts, attorneys and other officials.
• Must be able to multi-task and work with regular interruptions.

Position Duties:

• Receives, interprets and analyzes, and bills various instruments filled by attorneys and returned from court to determine the appropriate docket for entry and what excerpts to type on the various dockets.
• Accepts, processes and posts receipt of monies for all documents filed in the Prothonotary’s office.
• Processes passport applications.  Coordinates passport applications with the State Department, as necessary.
• Records entries of cash and check payments of all fees received and keeps accounts in balance by examining source documents.
• Administers the receipt, banking and custody of funds according to Pennsylvania state laws and regulations and County policies and regulations.
• Enters alphabetic, numeric, or symbolic legal data from source documents into computer following format displayed on screen.
• Compares data entered with source documents, or re-enters data in verification format on screen to detect errors.
• Monitors for compliance with Federal and State agency regulations and prepares reports as required.
• Preparation and issuance of Writs of Execution to the Sheriff and writs for rules to file complaints.
• Answers the telephone, receives the general public, routes inquires to the appropriate individual or department and gives out routine information.  Answers requests for information from attorneys, the general public and court employees.
• All other duties as assigned.

Physical Requirements:

• Must be able to stand, sit, and walk at will.
• Must have the ability to engage in frequent or constant computer use.
• Must be able to bend, stoop, kneel , squat
• Must be able to lift up to 20lb on a regular basis and up to 50lb on an occasional basis.

How to Apply:

Please send a letter of interest, salary history, resume, and completed standard County of Mercer Application for employment to:

                                    Mercer County Human Resources

                                    17 Courthouse

                                    Mercer, PA 16137

Deadline to Apply:  December 11, 2023

Must be postmarked by Deadline

Department: Commissioner Office          

Position Title: Senior Chief Clerk

Pay Classification:   P&A 08 (Entry $53,431 - $75,911/yr.)

Reports To:    Commissioner

Date of Job Description Creation/Update: 8/1/2019

Overall Descriptions of the Position:

This is a professional level position whose function it is to enhance the effectiveness of the Board of Commissioners in carrying out the Executive and Legislative aspects of the County Government.

Performs administrative functions of County Government under the Direction of the Board of Commissioners. Serves as Chief Clerk for the County and is responsible for all duties as set forth in the County Code. Assists the Board of Commissioners in achieving their objectives in accordance with the County Code, Federal, State and Local Laws and County Policies. Also serves as the County Right to Know Officer, County Notary.

Position Requirements:

• BA education is required.
• Eight years’ work experience required including employee supervision, public speaking, and presentation skills.
• 5 years of Management/Supervisory experience required.
• Knowledge and regular use of Microsoft Office Products (Word and Excel, PowerPoint). Ability to quickly learn/adapt to new computer programs/systems.
• Prior experience regarding oversight of Property and Casualty Insurance and Work Place Safety a plus.
• Must have strong organizational skills and have a high level of initiative.
• Excellent Oral and Written Communication Skills. Must be able to communicate effectively on a regular basis both verbally and in writing with superiors, colleagues, and individuals inside and outside the County.
• Ability to handle highly sensitive, confidential and/or political issues.
• Ability to work both independently and as a team member.
• Ability to work with and train/educate employees in both individual and group settings. Past experience with employee training/group training required.
• Workers Compensation and/or Risk Management experience a plus.
• Must have the ability to maintain strict confidentiality.
• Must exhibit a professional manner in dealing with others and works to maintain constructive working relationships.
• Must complete work in a timely, accurate, and thorough manner and is conscientious about assignments.

Senior Chief Clerk/Administrator Duties:

• Primary Duty – Organizes and oversees the flow of information within the Commissioners’ offices so that information is clearly disseminated and obligations are met in a timely manner.
• Works on a regular basis with all County Departments and County related organizations.
• Dispenses advice, guidance, direction and authorization to carry out policies and programs when approved by official action of the Board of Commissioners.
• Prepares and types the agenda for Chief Clerk’s meetings and Commissioners’ meetings. Types the minutes of meetings held by the Board of Commissioners and maintains the minute books. Oversees the preparation of ordinances, resolutions and motions of the Board in the official records of the County. Assures completeness and accuracy; directs follow-up actions of the Board requiring administrative follow-up; arranges for applicable legal and public notices. Maintains the County Seal.
• Keeps the books and accounts of the Board of County Commissioners, records and files their proceedings and papers and attests all orders and voucher checks issued by them.
• Schedules meetings as they apply to the entire Board of Commissioners, including Tax Assessment appeals.
• Serves as the County “Local Taxpayer Bill of Rights” Appeals Officer.
• Serves as the County’s Right to Know Officer.
• Responsible for overseeing and administering the County’s PCORP Property and Liability Insurance covering County owned property and facilities. Responsible for the annual insurance application process and vehicle audit.
• Responsible for oversight and organization of the Mercer County Vehicle Pool.
• Acts as Notary for the Board of Commissioners when required. (Commission would be required after appointment).
• Organizes meetings with department heads or elected officials and the Commissioners to discuss policies and issues as needed.
• Establishes and maintains an effective system of communications throughout the County Government. Help resolve conflicts, answer questions and provide information as necessary.
• Coordinates with department heads and/or elected officials with outside agencies as directed.
• Consults with legal counsel to ensure that policies comply with Federal and State laws. This position will regularly work with the County Solicitor to gather information and resolve items on behalf of the Commissioners.
• Reviews all agreements and contracts with Solicitor.
• Runs all Board of Commissioner and Salary Board meetings, participates in discussions, makes special studies and reports requested by the Board of Commissioners or on own initiative; attends other meetings of authorities, commissions, etc. as directed.
• Directly supervises the County Facilities Manager and all facility related projects on behalf and in conjunction with the Commissioners.
• Manages process for application and approval of Use of Courthouse Grounds.
• Directly supervises the Commissioners Administrative Assistants on behalf of and in conjunction with the Commissioners. This would include coordination of projects and daily work load.
• Preparation of annual liaison assignments and committee schedules
• Managements of calendars
• Maintenance of databases for Board appointments
• Development of Procedures as needed and requested by Commissioners.
• Assist MIS and Fiscal with Intranet Forms preparation, updates and management.
• Oversees Purchasing Department. Approves invoices within guidelines and monitors compliance with expenses.
• Prepares and maintains any data bases as required.
• Assist all members of the public on a daily basis with their questions/needs.
• Works on all special projects as assigned.
• Member of the Compensation Review Committee.
• Liaison to Emergency Operations Committee for Mercer County.
• All other duties as assigned.

*This document in no way states or implies that these are the only duties to be performed by the employee occupying this position. **

How To Apply:

Please send the completed standard County of Mercer application, a letter of interest, salary history, resume, and three references to the following:

                                    Mercer County 

                                    HR Department

                                    17 Courthouse

                                    Mercer, PA 16137

Deadline to apply:  December 15, 2023

Department:  Children and Youth Services

Position Title:  Fiscal Operations Officer II

Pay Classification:  P&A 07 (Starting $47,306 - $68,452 yr.)

Reports To:  CYS Director

Date of Job Description Creation/Update:  2/1/21

Overall Descriptions of the Position: 

This position is a supervisory and administrative position overseeing a complex fiscal operation for the Children and Youth Agency and Juvenile Probation Department.  The accountant is responsible for administering the total fiscal operations and reporting procedures of the Children and Youth Agency, as well as all fiscal reporting requirements to the State and Federal government for the Juvenile Probation Department

Position Requirements: 

Minimum Experience and Training: One year as a County Fiscal Officer 1; or Two years of accounting and/or budgetary experience and a business-related bachelor’s degree that includes six college credits in accounting; or Four years of accounting and/or budgetary experience and a business-related associate degree that includes six college credits in accounting or An equivalent combination of experience and training that includes or is supplemented by at least twelve college credits in accounting.

Position Duties and Responsibilities:

• The accountant performs professional accounting work involving analysis of financial transactions and prepares documentation, financial statements and reports to control and account for Federal, State and local funds, and to project financial data.  Work involves reviewing and establishing internal processing procedures.  Work is performed independently.  Work must meet all Department of Human Services' regulations and other Federal, State and County regulations.
• The accountant is expected to keep the financial operations flowing smoothly with timely submission of reports, etc., so that the County will receive their reimbursements in a timely manner.
• This position requires Civil Service certification.
• This is a supervisory position, in that a fiscal assistant and fiscal officer I report to this position.
• This position is responsible for the preparation and submission of the County’s budget.
• This position maintains expenditure and budgetary control accounts including transferring of funds were needed; informing the CYS Director of necessary budgetary revisions; and preparing necessary reports relating to account and fiscal status.
• This position assists in preparing the Annual Needs Based Budget and Implementation Budget and distributes Federal and State funds to the necessary cost centers including Juvenile Probation; and submits all budget amendments as required.
• This position assists the CYS Director and County Fiscal Administrator in establishing financial policies and in making fiscal and administrative decisions regarding the CYS agency.
• This position oversees the Random Moment Time Study (RMTS) process to insure accurate information and timely submission of RMTS reports.
• This position oversees the collection and submission of Adoption and Foster Care Automated Reporting (AFCAR) information to the state and federal government for Children and Youth Agency.
• This position reviews correspondence, news sources, bulletins and technical literature, and departmental activities, and informs Director of significant developments and problems.
• This position monitors Title IV-E applications for Children and Youth and Juvenile Probation in order to check compliance with Federal Funding regulations.
• This position prepares Quarterly Reports of Expenditures under Act 148, correlating expenditures by Children and Youth and Juvenile Probation, for federal and state reimbursement of allowable expenditures.
• This position prepares quarterly Federal funding reports reflecting all expenditures for dependent and delinquent children eligible for Title IV-E funding.
• This position prepares quarterly Federal funding reports reflecting all expenditures for dependent and delinquent children eligible for TANF funding.
• This position monitors the application for Department of Public Assistance medical cards for all dependent and delinquent children in placement in order to assure compliance with the Medical Assistance program.
• This position keeps informed with current Federal and State regulations in order to determine allowable and non-allowable costs for reimbursement under Act 148 including Juvenile Probation.
• This position audits agency accounting system and updates and changes as regulations and reporting needs change.
• This position participates in the determination of division of costs of overhead between different cost centers. (Conducts time studies.)
• This position oversees the applications for Representative Payee for all dependent and delinquent children eligible for Social Security or SSI benefits.  Also oversees the submission of the interim reports to Social Security Administration.
• This position maintains the agency checking accounts and foster children’s savings accounts.
• This position oversees the receipting in of a considerable volume of money received through the mail and by ACH for Children and Youth and Juvenile Probation – monthly deposits are made to the County Treasurer.
• This position posts and oversees the posting of expenditures and revenues to the accounting system used by the Children and Youth agency.  This position reconciles all expenditures and revenues to the County general ledger.
• This position monitors all reimbursement checks from the Federal and State governments for Children and Youth and Juvenile Probation, in order to verify accuracy of accounts receivable and timely reimbursement.
• This position oversees the auditing, processing, coding, approval and submission of all invoices for payment to the County Controller on a monthly basis or as needed.
• This position oversees and monitors the tracking of all payments made through Domestic Relations for Children and Youth and Juvenile Probation.
• This position prepares requisitions and/or bid specifications for the procurement of office supplies, services and capital outlay expenditures.
• This position monitors and supervises the keeping of a physical inventory of all equipment and furnishings of the Children and Youth Agency.
• This position supervises the issuing of clothing allotments for children in out-of-home placements.  Also monitors the fiscal aspects pertaining to children’s clothing allotments.
• This position prepares and submits all required quarterly fiscal reports pertaining to all grants the Children and Youth agency receives.
• This position helps in the preparation of applications for various grants.
• This position develops, negotiates and monitors all service provider contracts for Children and Youth and Juvenile Probation.  This includes reviewing and monitoring of fiscal and accounting operations of program funded and fee-for-service provider agencies to see that all regulations are being followed.
• This position monitors the Children and Youth Agency’s petty cash fund.
• This position will gather the information and the submission of the CY28 on a quarterly basis.
• This position must work closely with the Department of Human Services, Bureau of Financial Operations, Social Security Administration, Office of Children, Youth & Family and the Mercer County Assistance Office in order to stay informed of any changes or questions. This position must also work closely with other county departments.
• This position has full and complete access and input to all confidential reports, records and data.
• This position is responsible for the guidance and evaluation of audits by the Auditor General’s office and the Single Audit Act.  Liaison between auditors, providers and the County.  Responsible for A133 audit requirements.
• This position must be able to transpose between a county fiscal operation on a calendar year and cash basis to a Children and Youth operation within the July-June state fiscal year and an October-September federal fiscal year within an accrual accounting system.
• This position must be available for meetings outside of regular working hours and traveling is required to attend PA Children and Youth Administrators conferences, Western region directors and fiscal officers’ meetings.
• This position completes all other related duties as assigned.

How to Apply:

Please send a completed and signed standard County application, a letter of interest, salary history, resume, and three references to the following:

                                    Mercer County Human Resources Dept.

                                    17 Courthouse

                                    Mercer, PA 16137

Copies of College transcripts and clearances will be required upon interview.

Deadline to Apply: December 23, 2023